Handbooks and Forms

NOTE: The forms listed below are in MS Word format. Depending on the browser you use, a User Name/Password dialog box may pop up when you click a link. If this happens, just click Cancel in the dialog box, and the form will load.

The instructions below tell WorkGroup Leaders and and Volunteers what to do with these forms. To download a form, right-click it, and then choose to save to a file on your local hard drive. Downloaded forms may then be opened in MS Word, filled in, and sent it electronically as a file attachment to an email note.

Ø CUPS 2010 Handbook

For use by Leaders and Volunteers. May be printed for future reference.

Ø Workgroup Safety Guidelines

For use by Leaders and Volunteers. Contains valuable information for planning a work trip, including guidance on work practices, clothing, safety gear, and first aid kits. May be printed for future reference.

v Workgroup Forms

Ø 90 Days before Arrival: After completing online registration, Work Group Leader submits online version of the WorkGroup 90 Day Form, and sends in a Work Group deposit of $1,000.

NOTE: If you having trouble viewing or submitting this online form, a blank copy of the 90 Day Form in MS Word format is still available.

Ø 60 Days before Arrival: Work Group Leader submits online version of the WorkGroup 60 Day Form, and sends in balance of Work Group fee ($3,300).

NOTE: If you having trouble viewing or submitting this online form, a blank copy of the 60 Day Form in MS Word format is still available.

Ø 30 Days before Arrival: Work Group Leader submits online version of the WorkGroup 30 Day Form, which now includes the La Quinta Condel Room List and Work Group Checklist.

NOTE: If you having trouble viewing or submitting this online form, a blank copy of the 30 Day Form in MS Word format is still available.

v Other Forms

Ø Parental Permission for Sponsor of a Minor

Ÿ Sponsor (adult volunteer) completes online registration for minor.
Ÿ Sponsor and both parents complete and sign form, and give it to the Leader.
Ÿ Leader checks form, verifies signatures, keeps original for use in Mexico, and sends a copy to CUPS Houston office.

Ø Volunteer Release and Insurance Statement
Volunteer first completes online registration. He can then fill in his Volunteer Release and Insurance Statement online, print it, sign it, get witness signatures, and submit to workgroup leader.

NOTE: If you having trouble viewing or submitting this online form, a blank copy of the Volunteer Release and Insurance Statement in MS Word format is still available.

Ø Designated Driver Form
Leader must recruit 2 designated drivers for each vehicle going into Mexico. This form is for his use in obtaining the required information on these drivers.

Ø Group Leader Pre-Trip Checklist
Leader prints this form for his/her own use. It covers many of the problems encountered in previous years.

Ø Authorization for vehicles to Enter Mexico

Leaders or volunteers can print these forms for their own use. They are guides for obtaining paperwork and signatures for permits to take vehicles into Mexico. Each form is presented in both Spanish and English:

Ÿ Church Vehicle
Ÿ Loaned Vehicle
Ÿ Truck with Trailer
Ÿ Trailer

Ø Mexican Tourist Visa

Leader prints this form for his/her own use. It is for use as a guide at the border going into Mexico.